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Beep Miradi · Programme management for NGOs · Early access
Beep Miradi brings your programmes, grants and field teams together: field officers record work on their phones even offline, budgets follow each donor’s lines, and reports are ready when the donor asks, with children’s and health data protected at every step.
Early access: Beep Miradi is being built with pilot NGOs. Join early access to set it up with us and help shape it.
Who it’s for
Local NGOs and the country offices of international NGOs, with several donors and many projects.
Small teams that need donor-ready records without a full-time systems officer.
Church ministries and faith-based programmes, from feeding to HIV care.
Grant makers that track their own programmes and the partners they fund.
Homes moving to family-based care, with care plans and reintegration follow-ups.
Partners will report through their own portal, and never see each other’s data.
Grants & budgets
Each grant keeps the donor’s own budget lines, currency and rules. Expenses, supplier invoices, payroll and field advances are charged to a line as they happen, so budget vs actual and the burn rate are always up to date.
Results
Build your logframe or theory of change once and map each donor’s framework to it. Every form, distribution and screening recorded in the field counts towards its indicator, broken down by sex and age.
Field work & cash
The field app holds today’s visits, distributions and follow-ups, and sends everything when there’s network. Cash transfers go by M-PESA only to registered, verified numbers, after two different people approve.
Beneficiary register
Households and individuals get a reference number, a privacy level and consent recorded for each purpose. Phone numbers are masked, and the most sensitive records show codes instead of names.
Donor reports
Budget vs actual by donor line, the indicator tracking table and stories shared with consent come straight from the work your team already recorded. Works to donor standards such as US government grants, FCDO, EU, Global Fund and UN agencies.
The core
Miradi is Kiswahili for “projects”. A distribution recorded in the field, the stock it used, the money it cost, the donor line it is charged to and the indicator it counts towards are linked, not kept in four spreadsheets.
Sector packs
A pack is a set of forms, indicators and a report template for one kind of programme, in English and Kiswahili. All 30 are included: switch on the packs you need for each project and change any form to fit. Each pack has a privacy level, and the most sensitive records are seen only by the people who work with that person.
Copy any pack and change its forms, or bring your own Kobo or ODK forms.
Shared tools
Coming later: sending totals to KHIS/DHIS2 (export to Excel for now), USSD surveys and reports (SMS replies, calls and visits for now), publishing to IATI, and reading the drought early-warning bulletin automatically.
Intelligent, never in charge
Beep Miradi raises flags and drafts; your team decides. Nothing rejects a submission, penalises a field officer or removes a beneficiary on its own. Some of these arrive after the first release, in the order our pilot NGOs need them.
Forms filled too fast, many households at one GPS point, repeated photos or one phone on several people. Each flag comes with its reasons, for your M&E team to check.
“At this rate, Travel runs out in February.” It warns about under-spending too, before the donor asks for money back.
“At the current pace you will reach 82% of the annual target; 3 sites are behind.” Simple, explained projections.
Moving money between budget lines? It checks the rules you set from your grant agreement and drafts the request letter with the revised budget.
AI drafts the words around figures the system worked out. It never invents a number, and a person approves every word.
Short surveys by SMS to people who agreed to them (USSD later), such as checking that a cash transfer arrived in full, with the cost shown before sending.
Sites, water points, plots and distributions on a map. Households show as areas, not exact homes.
Read-only indicator and budget totals for the grants you choose to share, and you see who looked at what.
English and Kiswahili, plus local languages you add, with audio questions for people who don’t read.
Data protection
Beep Miradi is built for the most sensitive information an organisation can hold. What each person can see is decided by the system, not only by training.
Works with Beep
Beep Miradi runs in your organisation’s own Beep office system, next to your accounts, payroll and payments, so nothing is typed twice.
Pricing
How it works
Your projects, donors and where you work. We set up your organisation with you.
Each grant with its budget lines, linked to your accounts.
Import your Kobo or ODK forms (XLSForm) and beneficiary lists from Excel.
They work offline and send everything when there’s network.
FAQ
Online now · 24/7Our Nairobi team answers calls, WhatsApp and email day and night.
Call us+254 708 08 00 99WhatsAppChat with our teamContactSend us a messageEarly access: Beep Miradi is being built with pilot NGOs, and we’re onboarding a small number of organisations while it is completed. Join early access and we’ll set it up with you.
Yes. The field app works offline: forms, registrations, distributions and follow-ups are kept encrypted on the phone and sent when there’s network. Payments and approvals always need the network.
Yes. Import XLSForm files (.xlsx). If a form uses something we don’t support, the import tells you exactly what, and we never publish a form whose logic would quietly change. You can export your forms as XLSForm too.
It works to donor standards such as US government grants, FCDO, EU, Global Fund and UN agencies, and to simpler formats for foundations and churches. Templates can be changed for each donor. Beep Miradi is not affiliated with or endorsed by any donor, and your grant agreement always decides.
Children’s and health records are seen only by the people who work with that child or client, and the system enforces it. HIV and GBV records use codes instead of names, and words like HIV never appear in a text message or notification. Photos are reviewed before they leave your team, and a lost phone can be wiped remotely.
Only what you choose to share. A donor gets a read-only view of their own grants, with totals only for sensitive programmes and never a list of names. You can see every view.
Yes, in the release after the first one. Each sub-grantee gets its own partner portal for its budget, reports and advances, and never sees other partners’ data.
Pricing is per organisation. Prices aren’t published yet: ask for early access and we’ll share them with you. An NGO edition, with your accounts, payroll and HR and Beep Miradi together at its own price, will be available too: ask for early access.
No. Beep Miradi doesn’t take card or online payments from sponsors. You record sponsor payments received elsewhere, for example from sponsors abroad, and Beep Miradi sends the thank-you letters and keeps each child’s sponsorship record. Sponsors only ever see approved updates, letters and photos, never a surname, school or address.
Talk to a human
Request early access and we’ll set up your programmes, grants and field app with you.
