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Beep TVET App · For TVET institutions · Early access
Applications and intakes, fees with M-PESA, HELB and bursaries, hostels, units and CBET assessments, marks and transcripts, online lessons and coursework, a service desk and student elections, and one app for students and trainers, with student and staff email and campus Wi-Fi if you want them. Each TVET institution gets a system of its own, never shared with another.
Early access: the Beep TVET App is being built now, for the May 2027 intake. It isn’t in the app stores yet. Join early access, or become one of our pilot institutions and help shape it.
Your own system, not a shared portal
A shared portal puts many colleges in one system. The Beep TVET App doesn’t: your institution gets a system of its own, set up and run for you in Beep’s cloud.
Campus package
The same student and staff records give everyone an email address on your domain and a login for the campus Wi-Fi, managed by one IT officer. See Beep Workspace and Beep Wi-Fi.
Email on your college’s own domain from Beep Workspace email: staff on your main domain, students on a students sub-domain. A mailbox is created when a student is admitted and closed when they leave.
Powered by Beep Wi-Fi. Students and staff sign in with their college account, with the same username as their email. Speed, data limits, allowed hours and devices are set per group.
Your IT officer signs in once to manage accounts, mailboxes, Wi-Fi access and password resets, and imports students from Excel in bulk. Large imports run in the background, with progress shown.
Who it’s for
Competency-based programmes with units, assessments, competent or not yet competent, and portfolios of evidence.
Business, ICT and technical diplomas and certificates, with CATs, end-term marks and grade bands you set.
Practical units, kits on the fee structure and hostels for students from far away.
Food and beverage, front office and housekeeping, with practical assessments and attachment.
Short courses with monthly intakes, or two-year diplomas with terms.
Private medical training colleges, with sensitive data seen only by the people who need it.
What it does
Planned features, in the order they come. A student is one record from application to graduation: the same record for fees, marks, the hostel and the app.
An online application form in your branding, offers, admission numbers and intakes in January, May and September, or monthly for short courses.
Fee structures and instalment plans, payments matched to the admission number, reminders by SMS and receipts with the balance.
Upload a sponsor’s list once and the payment is split to each student’s fees. Sponsors get their own statement.
Weekly timetable with clash checks, and registers trainers take on the phone, even offline.
Competent or not yet competent per unit; portfolios of evidence with photos and verifier sign-off follow in phase 2.
KNEC-style marks with approval and release, and transcripts with a QR anyone can scan to check.
Applications, allocation by rules you set, the warden’s check-in and check-out, and damages on the fee statement.
Lessons as notes and low-data audio that work offline, and live classes by link on the timetable. Phase 2.
Students photograph or upload their work before the deadline in the app, with every version kept. Phase 2.
Class cancelled, venue changed, results released: in the app first, by SMS for those without it.
Placements, the student’s logbook in the app and the employer’s assessment by a private link. Phase 3.
Clearance from each office, the graduation list and certificate collection. Phase 3.
Marks & results
Trainers enter marks, the head of department approves them and the registrar releases them. Nothing shows to a student before release, and every change after that has a reason and a second person.
The app
Everyone uses the same Beep TVET App and sees only what their role allows. It’s free for students, trainers and staff in the app: your institution pays for its system, and nothing is sold inside the app. A trainer who teaches at two colleges adds both. The app isn’t in the app stores yet: it comes with phase 1.
Early access
Students ask every office from the app instead of queueing at each door, offices ask students for what they need, and the ICT office has a safe way to help a student who is locked out.
Students raise a request to ICT, Finance, the Registrar and exams office, the hostel, the library or welfare from the app, add photos and PDFs, and follow its status until it’s done.
Staff send a request to one student, a class or a group, such as “submit your KCSE certificate”, with a due date.
Offices send requests to each other too. Each kind of request has a target time and is escalated when it’s late, and service reports show each office how it’s doing.
Welfare cases are confidential: a case is seen only by the welfare staff handling it, not by other offices.
The college chooses Off, Optional or Required. Students confirm with an authenticator app or an SMS code, and too many wrong PINs or codes lock the account.
Lost phone? The app says “visit the ICT office”. The ICT officer checks the student’s ID in person, unlocks the account and records why. Changing a phone number needs a second officer, to stop SIM-swap fraud, and the student gets an SMS after any reset.
Early access
A student body the students run, with the college’s approvals where they matter, and elections every student can check for themselves.
KASU, SONU or whatever your college calls it. ICT sets up the officers for each term, and their rights end with the term. Events go to the dean for approval, with notices, meetings and minutes in the app.
The student body’s budget runs through the college’s own approvals, like any other spending, and a summary is published to all students.
Petitions, surveys and polls, consultations and a suggestion box, so students take part between elections. Clubs, too.
Student council elections
Students vote in the app during the voting window, and anyone can check the result without having to trust one person. Independent security review recommended before the first official election.
Early access
We’re building the Beep TVET App in three phases, around the intakes colleges already plan for. Dates are targets; pilot institutions help set the order.
Applications and admissions, students and import, fees with M-PESA, HELB, bursaries and sponsors, timetable and registers, marks with approval and release, results slips and transcripts, CBET competent / not yet competent, hostels, notices and the app.
Lessons that work offline, live classes by link, coursework from the phone, marking with rubrics, quizzes, CBET portfolios of evidence and help for trainers.
Candidate lists for the examining bodies, industrial attachment, clearance and graduation, alumni and tracer surveys, a light library, TVETA returns and several campuses.
Early access
For public and private institutions, on the same system as your students and fees: the money, the purchases and the board, with a file behind every step for the auditor.
Fees matched by admission number from M-PESA, bank deposits and bulk deposit files, with one list for anything unmatched. HELB, scholarship and bursary payments are matched to each trainee from the sponsor’s list, and bank reconciliation runs in Bank feeds.
Voteheads and a vote book that checks the budget before money is committed, payment vouchers, imprests with surrender dates, pending bills and capitation. IPSAS statements for public institutions, IFRS for SMEs for private ones, and an audit pack for the Auditor-General.
From the procurement plan to the LPO under the Public Procurement and Asset Disposal Act: the method by threshold, committees with declarations of interest, inspection and acceptance, a supplier register with AGPO tracking, stores, tagged assets, the board of survey and disposal. Alongside e-GPS, not instead of it.
Board and committee meetings with packs, minutes, resolutions and an action tracker, declarations of interest, a risk register, internal audit findings and a compliance calendar of returns and deadlines.
Add your own fields, levies, forms, approval steps, reports and letters in Studio, without code. If Studio can’t do it, our team builds an add-on for your institution only, tested with every update.
The person who asks never approves. Whoever prepares a payment voucher can’t authorise it, and whoever orders goods can’t receive them. Every approval and override goes to the activity log.
Security
Who changed what, and when, is recorded where nobody can quietly change it, and every link between our systems is checked. It’s built into every institution’s own system.
An activity log records who did what, to which record, when and from which address. Marks keep their own trail: the old and new mark, the reason, who changed it and who approved it. Marks are never deleted.
Each entry in the activity log is chained to the one before it by a cryptographic fingerprint, so a changed or removed entry breaks the chain. The chain is re-checked every day, and its latest fingerprint is kept outside your system. In Beep Books, posted entries are permanent: mistakes are corrected by a reversal, never an edit.
Every call between your office system and the college email and campus Wi-Fi, in both directions, is signed and checked, and refused when more than five minutes old or sent twice, so it can’t be forged or replayed. The keys themselves are never sent. The app’s sign-in is tied to a key that never leaves the phone.
Your institution has its own office system, database and files. Nothing is pooled with another college, and the app talks only to your own system.
Administrators and the account owner must give a code from an authenticator app after their password, and you can require it for all staff. In the app, people sign in with an SMS code and a PIN, and the college can turn on two-step sign-in for students. Built for Kenya’s Data Protection Act, with consent recorded.
The office system and the app talk only over encrypted connections (HTTPS). Your database and files are backed up every day to a separate, off-site store, and we test a restore every month.
How it works
Tell us about your institution: programmes, intakes and how many students you have.
Your system, address and branding, with your programmes, units, fee structures and hostels.
Import your current students from Excel and take the next intake’s applications online.
They add your institution by its address, an invite link or a QR code.
FAQ
Online now · 24/7Our Nairobi team answers calls, WhatsApp and email day and night.
Call us+254 708 08 00 99WhatsAppChat with our teamContactSend us a messageNot yet. It’s in early access: we’re building it now, with phase 1 planned for the May 2027 intake, and the app isn’t in the app stores yet. Join early access, or ask to be a pilot institution and set it up with us before launch.
No. The app is free for students, trainers, HoDs and wardens, and nothing is sold inside it. Your institution pays for its system.
Yes, if you take email with the Beep TVET App. Staff get addresses on your college’s domain, such as [email protected], and students on a students sub-domain, such as [email protected], from Beep Workspace email. A mailbox is created when a student is admitted and closed when they leave. The first password is shown once, in the welcome letter or the app. Email has its own sign-in for now; the app and the campus Wi-Fi share the college account.
Yes. Your IT officer uploads an Excel or CSV file once, with programmes and groups, and the students, their app and Wi-Fi accounts and, if you take email, their mailboxes are created from it. Large imports run in the background with progress shown, can be stopped and resumed, and never create anyone twice.
That’s planned. Candidate lists and coursework marks in each examining body’s layout come in phase 3, and we’ll check every file with our pilot institutions first. The Beep TVET App prepares lists and evidence; it doesn’t register candidates for you, and official certificates come from CDACC, KNEC and the other examining bodies. The Beep TVET App is not endorsed by TVETA, CDACC or KNEC.
Each institution has its own system and database, so students’ data is never pooled with another college. Built for Kenya’s Data Protection Act: adult students decide whether a parent or sponsor sees their marks, guardians are asked for consent for students under 18, health and disability details are seen only by the people who need them, and every change to a mark is recorded.
The activity log of who did what and when, exported as a spreadsheet; the history of every mark, with the reason and who approved it; and, in Beep Books, entries that are never edited, only reversed. Each entry in the activity log is chained to the one before it and the chain is checked every day, so a changed or removed entry shows. Administrators use two-step sign-in, and you can choose to have your office pages reached only through your own Beep VPN Business, which is in early access.
That’s being built now, in early access: voteheads and the vote book, payment vouchers, imprests, IPSAS statements and an audit pack, and procurement under the Public Procurement and Asset Disposal Act with AGPO tracking, stores and assets. It keeps your institution’s own files and approvals alongside e-GPS and IFMIS; it doesn’t replace them. Legal thresholds and rates are settings checked against the published law, and statement layouts are checked with a pilot institution’s accountant before launch.
Yes. Most requests, such as a new levy, extra fields, a form, an approval step, a report or a letter, are set up in Studio without code. If Studio can’t do it, our team builds an add-on for your institution only, installed only on your system and tested with every update. Studio and add-ons are in early access too.
The app tells them to visit the ICT office. The ICT officer checks their ID in person and unlocks the account, and the reason is recorded. Changing the phone number on an account needs a second officer, to stop SIM-swap fraud, and the student gets an SMS after any reset. Each college chooses whether two-step sign-in is off, optional or required for students. This is in early access.
The election is independently verifiable. Every ballot is encrypted on the student’s phone and posted to a public bulletin board, and each student gets a tracking code to check their ballot is there and was counted. The result is counted without opening individual ballots, and the key is shared between several trustees, such as the dean, ICT, a student and an outside observer, so no single person can decrypt. Anyone can re-check the tally with the published verifier. Elections are in early access, and we recommend an independent security review before your first official election.
Only the welfare staff handling it. Welfare cases are confidential and aren’t shown to other offices on the service desk. Requests to ICT, Finance, the Registrar and exams office, the hostel and the library are seen by those offices. The service desk is in early access.
Pricing is per institution. Prices aren’t published yet: ask for early access and we’ll share them with you. Students and trainers never pay for the app. SMS is used at Beep’s normal rates, and M-PESA charges are Safaricom’s.
Yes, where it matters. Trainers take registers offline, and the app keeps the timetable, released results, notices and downloaded lessons on the phone. Coursework waits in the app and is sent when there’s network; it counts from when it arrives, and the app warns you. Paying fees needs the network.
Yes. Every institution gets its own isolated office system, database and files, its own address, its own branding and its own app connection. Nothing is shared with another institution, and we set it up and run it for you in Beep’s cloud.
Talk to a human
Tell us about your college and we’ll set up your own system with you, ready for your next intake.
